In the latest release of Connections Online 4.1 and Beta, a new Activity Report was added. The Activity Report provides a comprehensive view of all activity within Connections Online. It answers some of the frequently asked questions such as "Who deleted this metric?" or "Who updated this dialog agenda?" The report shows activity in the system related to the viewed page. This includes page views, item creations, updates, and deletes, logins and logouts, and security delegation.
Each page in the application has an Activity Report option located with the other reports on the right-hand side of the screen. In addition, the Individual tab offers an User Activity Report which shows site-wide activities for that individual. The Site Activity Report for Site Admins only shows all activity within the site.
What is on the Report?
Each entry in the Activity Log report includes:
- Object Name and Type - This is the item that was impacted by the activity. The only exceptions are for items that do not have their own page in the application such as related links, list items, basic roles and indicators, etc. The activities to these items will show up under their parent page with further detail in the Action as to what occurred.
- Action - Create, Update, Delete, Delegate, Login, Logout, and more. The actions shown are configurable in the Filter box at the top of the screen. By default, all actions are shown.
- Timestamp - The time the activity occurred in EST. The report has a date range filter at the top which defaults to the current day.
- User - The user who performed the activity. The user can be filtered by using the User drop-down at the top off the screen. The report defaults to showing all user's activities to which the current viewer has access.
These entries represent almost all actions that take place within Connections Online. They give users the ability to see what has happened and by who. Please note that a viewer will only see items they have Read permissions to view.
Example Report for the Demonstration Financial Institution Organization
Filtering the Report
As noted before, the report can be filtered by date, user, and actions. All of these filters are located at the top of the screen. The date and user filters will refresh the report immediately. The action filter requires a click to Apply after selecting or clearing the checkboxes for the actions to show or hide.
Sorting and Grouping the Report
The default sort order for the report is by Date/Time, descending. This allows the most recent items to be located first. The report can be sorted by Date/Time, Object, Type, and User. To sort, click the column header. Click again to sort in the opposite order. Click a third time to clear all sorting and return to the default.
The report can also be grouped. To group, drag the column header to group by, Date/Time, Object, Type, or User, into the grouping bar directly above the column headers, where it says "Drag Columns Here to Group". This can be seen in the sample report image above. An example of grouping by User is seen below. This report is showing two activities performed by user, bob-demo, and is sorted ascending by username.
When grouped, click the label ("User", in above) to change the order. To clear the grouping, click the "X" on the right of the grouping label. This will put the report back to a list format.