Project Team

As part of your first meeting, it is important to determine roles and responsibilities for everyone on the team. 

It is important that every team member understands the behaviors required to be a fully productive team player.

When you have your first team meeting, review Project Team Roles for clarification… at each team meeting, ask the question: are we on track with our team roles and do we need to adjust them?

Project Team Roles & Responsibilities

1. Project Leader
   • Primary coordinator responsible for overseeing the project’s progress.
   • Sets goals, timelines, and priorities, ensuring alignment with key objectives.
   • Monitors project milestones, resolves roadblocks, and keeps communication flowing.
   • Security: Full Access to the project and project metrics, tasks, dialogs
2. Project Sponsor
   1. Provides high-level support, guidance, and resources for the project.
   2. Ensures the project aligns with organizational objectives and secures funding if needed.
   3. Often involved in approving major decisions and addressing escalations.
   4. Security: Full Access to the project and project metrics, tasks, dialogs. Although their main responsibility is oversight and not day-to-day work.
3. Team Members
   • Individuals responsible for executing tasks and contributing to deliverables.
   • Collaborate with the leader and other stakeholders to complete assigned work.
   • Provide insights, feedback, and help troubleshoot challenges during execution.
   • Security: Read access to the project and project metrics, tasks, dialogs. Will gain additional access from being either a metric owner or responsible for a task.
4. Consultant
   • Provides expert insight, recommendations, or specialized knowledge to support the project.
   • Advises on best practices, troubleshooting challenges, or optimizing workflows.
   • Is usually involved in specific phases of the project rather than the full execution.
   • Security: No additional access to the project over anyone else, but will gain additional access from being either a metric owner or responsible for a task.

Task Owners

• Directly responsible for specific project tasks or objectives.
• Ensure work is completed on time and meets quality standards.
• Report progress, challenges, and updates to the team.

Differences in Project Planning vs. Follow-Through

• Planning Phase:
  • Project Sponsors & Leaders define objectives, set timelines, and allocate resources.
  • Team Members & Task Owners prepare for execution, clarify deliverables, and establish dependencies.
  • Consultants offer strategic advice during planning or technical setup.
• Follow-Through & Completion:
  • Task Owners & Team Members execute tasks, resolve issues, and track metrics.
  • Project Leaders monitor progress, ensure accountability, and drive adjustments as needed.
  • Sponsors evaluate outcomes, ensuring project success and future improvements.